Why Organizations should do Onboarding for New Employees?

What is Onboarding?

Onboarding is the process of welcoming and integrating new employees into an organization. It involves preparing new hires to understand the company’s policies, culture, and work procedures. The Onboarding Program aims to care for and develop new employees so they can work efficiently, adapt to their colleagues, feel part of the team, dedicate their efforts to the organization, and grow alongside the company’s progress.

 

Benefits of Onboarding for the Organization

1. Increases Work Efficiency : Proper Onboarding helps new employees understand their roles and responsibilities clearly, allowing them to start working quickly and efficiently.
2. Reduces Turnover : Effective Onboarding creates a positive impression and confidence in new employees, fostering a sense of belonging to the organization and reducing early turnover.
3. Builds Understanding of Corporate Culture : Helps new employees quickly grasp and adapt to the company’s culture and values, forming a solid foundation for a cooperative and efficient team.
4. Enhances Job Satisfaction : New employees who are warmly welcomed and properly trained feel more satisfied with their job and the organization, positively impacting their long-term efforts and performance.

Benefits of Onboarding for Employees

1. Reduces Anxiety and Stress : Helps new employees feel confident and supported, reducing anxiety and stress associated with starting a new job.
2. Increases Confidence : Clear information and training help new employees understand their roles and responsibilities better, boosting their confidence in their work.
3. Builds Relationships : Provides opportunities for new employees to get to know colleagues and management, fostering good relationships and aiding future collaboration.
4. Facilitates Faster Adaptation : Helps new employees quickly understand company policies and procedures, enabling them to adapt and work efficiently from the start.

 

Implementation of Onboarding

1.Pre-boarding Preparation

   – Contact new employees before their start date to confirm details and employment information.

   – Prepare relevant documents, such as employment contracts, company policies, and required forms.

   – Ready the workspace and equipment, such as desks, computers, and ID cards.

2.First Day Onboarding

   – Warmly welcome new employees and introduce them to the team and colleagues.

   – Present an introductory meeting about the organization, its history, culture, and values.

   – Introduce the systems and technology used within the organization, such as email systems and essential software.

3.Training and Orientation

   – Provide initial training on job duties and responsibilities.

   – Offer training on company policies and work procedures.

   – Assign a mentor or advisor to assist in adaptation.

4.Follow-up and Support

   – Track new employees’ performance and feelings during the initial period through interviews or surveys.

   – Provide support and advice when new employees encounter problems or questions.

   – Hold short meetings to gather feedback and improve the onboarding process.

5.Evaluation and Improvement

   – Assess the success of the onboarding process by measuring factors such as new employee adaptation, work performance, and satisfaction.

   – Collect feedback from new employees and the team to improve the process.

4 Obstacles Leading to Onboarding Failure

1. HR does not prioritize or allocate sufficient time for Onboarding to properly prepare leaders.
2. Leaders do not understand the changing context and remain attached to their previous roles.
3. Lack of systematic planning and development programs.
4. Good processes exist, but there is no clear responsibility for Onboarding.

 

Onboarding is not just for orienting new employees but can also be used for existing employees transitioning to new roles, especially for preparing them to become leaders. As the world enters the Talent War, where organizations compete for talented individuals, losing valuable talent is highly regrettable. A good onboarding process not only helps develop talents but also retains them, fostering continued growth and excellence within the organization.

 

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